The meeting of the Town of Hay River Board was called to order at 7 p.m. by Chairman Russ Hitz. The meeting was verified to have been legally posted.
The Clerk read the minutes of the March meeting. Ned Hahn asked to have attendance recorded as Supervisor Hoff was not present. Hahn moved to approve the minutes with the revision, seconded Hoff. Carried 3-0.
Treasurer’s report was given by Sue. She reported $11,950.50 in checking, $36,490.23 in the money market, $171,782.38 in the tax account, $11,219.48 in the machine fund, $30,856.58 in special funds, and $17,405.47 in the solid waste account. Sue notified that there are 162 dogs licensed in the township. There is now one outstanding Personal Property tax due, for a total of $331.57. Treasurer’s report was approved by motion of Hoff. Seconded Hahn. Carried 3-0.
PUBLIC COMMENT: Resident Jo Johnson asked the board if there could be a mass email distribution when there is special business, or representatives coming to meetings. Hahn suggested that more residents come to the monthly meetings, and they should view Agendas posted at the Town website and bulletin boards.
Broadband Internet Project: CCO/Charter Rep Mike Hill was in attendance and presented a map of coverage in Hay River that Charter will begin installing in 2022. Proposed coverage area is South of County Road N, therefore continuing to leave much of Hay River without broadband. Make advised the board that it costs approximately $40,000 per mile to install broadband, and that ARPA funding may be used towards installation. He also suggests that the Town consider becoming, a Broadband Forward Community with WI’s PSC program. There is possibility of dead end roads just north of Co. Rd. N being hooked up with broadband and Mike requested a map of Hay River with fire numbers. Sue and Russ will provide the map to Mike.
It was shared that Mosaic will be expanding into the Eastern side of the Township; Jo Johnson asked if the Board would ask them to continue further. The board declined at this moment as we do not have it in the budget to partner with their project.
Jeremy shared that Monroe Truck advised him to NOT weld the grader wings; Jeremy ordered a new steel plate per their recommendation, with a quote of $1,238.
Tractor Bids: Tractor Central said they would honor the previous bid for a grapple at $4,025.38. Motion made to purchase the grapple out of the General Fund by Hitz, seconded Hoff. Carried 3-0.
Jeremy notified the board that he completed the lighting project in the shop. He rented Tom Lutzen’s lift for the project at the cost of purchasing a battery for said lift.
Shop door needed new rollers; Jeremy ordered 6 rollers from Dunn County Door and replaced three.
Due to the strong winds on April 5, the flag pole bent and cracked. Jeremy remade a pole using materials from the shop.
Road inspection: Patrolman and the Board went on the annual Road Inspection. Below are a list of projects they are hoping to accomplish this year, if the budget allows.
- 980th Ave. LRIP funds to grind, gravel, pave and shoulder
- 1210th Ave. & 330th St.-install culverts
- 970th Ave.-Crack/ship seal (Jeremy to work with Sherman Township)
- 450th St., 1130th Ave, 530th St & 470th St.-Paver patch/grader patch
- 390th St. &1131st Ave.-Gravel
- 1050th Ave. & 510th St.-Crack/chip seal
Jeremy will begin to gather bids and will present them at the May regular meeting.
ARPA Funding: Clerk notified the board that she will be taking Municipal Clerk Training, as well as Election Security and Cyber Security courses in May. She will use that training to ensure the laptop and software purchased will meet or exceed the recommendations presented at the training.
Update from Plan Commission:
Russ shared that driveway permit was issued and the resident will provide their own 18″ steel culvert. (Rottel)
Survey: Clerk read a proposed Cover Letter to accompany the Survey. Additions to include in the cover letter are a reply date and address and where to find and print more surveys, if needed. Motion to approve the cover letter with revisions made by Hahn, seconded Hoff. Carried 3-0.
CSM: Reviews and Approvals: NONE
Building Permits: Clerk presented the Board with a Plumbing ppermit for the Helland residence & was advised there is nothing further needed.
Communication/Correspondence: Clerk notified the Board of a Municipal Clerk Training Seminar held in May.
BOR Training-Clerk will order Board of Review Training Materials and will distribute to Hahn and Hitz. Hoff is current with her training. Sue Hitz will contact Main Street Graphics to get a quote and complete date for printing the surveys.
Clerk presented checks 14537-14557 & 4 EFTS for approval. Hahn made motion to approve payables, seconded by Hoff. Carried 3-0.
Annual Report was reviewed by the Board. Clerk will draft the Noxious Weed notice and post at the bulletin boards and send a copy to be posted on the website.
Next regular meeting will be May 9, 2022 at 7 P.M.
Regular meeting was motioned to adjourn at 9:10 P.M. by Hahn, seconded Hoff. Carried 3-0.
Dated this 19th day of April, 2022
Samantha Bird, Clerk