Minutes-May 8, 2023

MINUTES

Regular Meeting of the Board 

May 8, 2023

1. Meeting called to order at 7:00pm & verified legally posted by Drury.
2. Badger Book presentation with County Clerk. Motion to purchase two Badger Books for a total of $2,180.48 made by Drury, seconded by Lake, carried 3-0.
3. CSM-Clark: Motion to approve made by Lake, seconded by Retz, carried 3-0.
4. The minutes of the April regular meeting were read and approved by motion of Lake, seconded by Drury, carried 3-0.
5. Clerk Report: updated Board with various reports filed, calls taken.
6. Treasurer’s Report. Karen stated that upon an audit of all transactions dated Jan 1 to April 30, 2023, all accounts balance with the bank statements. Clerk will duplicate check vouchers for Treasurer. Motion to approve Treasurer’s report made by Lake, second Retz, carried 3-0.
7. Review building permits issued/inspection reports:
   • Dyer Driveway-approved
   • Gordon Kolkind field driveway permit approved. Permit fees received.
8. Equipment repairs/tools/purchases:
   • Nothing to report.
9. Buildings & Grounds:
   • Door lock occasionally doesn’t unlock, Jeremy to make copy of master keys. Michelle will purchase new locks & return the current faulty one.
   • Shop Door #1 is rusting-Jeremy to get a quote on replacement with Todd Stuart – Door Depot.
   • Shop Door #2 has a gap. Jeff will reach out to get bid on concrete work to fix the sunken concrete in front of the shop.
   • Fixed air hose reel.
   • Michelle to purchase interior locking door handles.
10. Road Projects/Reports: Annual Road Inspection Findings
    • Cold mix currently $86.74/ton-Monarch doesn’t have any until June.
    • 1010^th Ave-spray patch & chip seal $39,000
    • 450^th & 1050^th Ave-spray patch, crack fill & chip seal $37650
    • 520^th Ave-asphalt * BRIDGE PETITION* $4626.50
    • 510^th St-spray patch & chip seal $12,400
    • 390^th gravel $32,260-table for now.
    • 370^th – gravel $4650
    • 520^th & S 1170^th-1.5 miles: at least 3 loads cold mix to patch $7-8,000.
    • 980^th culvert-exposed on the corner. Grader patch & move culvert further up to eliminate corner culvert.
    • 1170^th-grader patch.
    • 1130^th-8 loads *estimated* for grader patch.

Motion to approve 4 Estimates from Dunn County: 510^th St $12,400, 450/1050^th $37,650, 1010^th $39,000 and 520^th $4,626.50 by Lake, seconded Retz, carried 3-0.

11. Plan Commission: Discussed need for Commission and decided not to continue with the Plan Commission and will address the need in the future should the need arise.
12. Motion to approve the Final Reconciled 2022 Annual Report by Drury, seconded by Retz, carried 3-0.
13. ARPA Funds: Tabled until June meeting.
14. Discuss Part Time help: tabled until June meeting.
15. Website: .gov Clerk will get quote from TownWeb: tabled until June meeting.
16. Motion to set first BOR May 31 at 6, made by Retz, seconded by Lake, carried 3-0. Open book July 18 and BOR July 25 from 5-7pm motion by Drury, second by Lake, carried 3-0.
17. Communication/Correspondence passed for review.
18. Comments from the public for discussion purposes only: Sean Otto (resident and solid waste employee) inquired about adding another dumpster and possibly opening Wednesday 3-7pm.
19. The Clerk presented vouchers & checks for approval. Motion to approve payables 14840-14865 & 4 EFTs by Drury, seconded by Lake, carried 3-0.
20. Next regular Board Meeting set for Monday, June 12^th at 7:00pm
    • Mileage Rate
    • ARPA Funds
    • Website
    • Records Retention
    • VOID stale checks-Clerk to print report of outstanding checks.
21. Adjourn at 10:08pm by motion of Retz, seconded by Drury, carried 3-0.

5.08.2023                                                                                                                           

Samantha Bird, Clerk